How to use Sage 100 Sales Order Data Entry – Steps To Create Sage 100 Sales Order

How to use Sage 100 sales Order

These are the steps to enter a Sage 100 Sales Order

 

Step 1 Sage 100 sales order:

Once you have launched Sage 100 you can select Sales Order Entry from the Sales Order Main Menu. It is also very easy to add this menu option to your personal menu (favorites)

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When first accessing the program Sage will prompt you for an accounting date. Enter today’s date.

Step 2 Sage 100cloud sales order:

Click the Spyglass icon to open an existing Order. Select an Order Number in the list and click Select to open the Order.

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The Sales Order Maintenance form then opens.

 

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Step 3: enter information and review all file tabs in Sage 100cloud sales order entry

Maintain header tab information as needed.

Ship to address for this order can be selected.

Ship via can be assigned or changed. Use the Spyglass next to the Ship Via text to change to another shipping method.

 

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Click on Address Tab, Lines tab, Totals tab or Payments tab for additional order information.

 

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Maintain Address Information, click on Address tab. Update Ship To information as needed.

Click on ‘Ship To’ blue text to maintain Ship To addresses for customer.

Use Spyglass on Ship To line to select an existing Ship To for customer.

 

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Customer can have unlimited number of ship to addresses. Select ship to address from list.

 

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Click on Lines Tab to update Order Lines detail information.

Update Order quantity, Back Order quantity, Comment information for Line or Description for Line Item. Select the line item row to maintain the Description for the line item. Then update the Description.

 

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Click on the Totals tab to review totals update tax information, if needed.

 

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Step 4 Save the new sales order:

Click Accept to save changes to the Sales Order. Give us a call to learn more 800-475-1047

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November 2, 2020 Sage 100 Comments Off on How to use Sage 100 Sales Order Data Entry – Steps To Create Sage 100 Sales Order

Sage 100 Cash Flow

Sage 100 Cash Flow

How to create a cash flow forecast using Sage 100

Sage 100 Cash Flow – This report may be required if you are looking at additional financing for your business or need to report to a board of directors or potential buyer. It is also useful for anticipating future cash shortfalls. After reviewing what makes up a cash flow projection, we will go through an example using data from Sage 100.

 

A Sage 100 cash flow projection consists of three main parts:

Sage 100 Cash Flow - How to calculate Sage 100 Cash Flow Forecast - Help Understanding Sage 50 vs Sage 100 and upgrading Sage 50 to Sage 100

 

In Sage 100 we have developed a crystal report that allows the selection of a single, range or all cash accounts.
We then define the end date of the first period as well as, the number of days included in each period.

 

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We can then specify summary, detail or none for both vendors and customer balances to be displayed and included. In addition, there is also the choice of using the invoice date or the due date for the period the balances are categorized in.

 

For purposes of this demonstration we will be using the ABC demo data in Sage 100.

The beginning cash balances can either be found in the general ledger or, if you are using the bank reconciliation module, from the bank code table.

The first piece of data we need is the current cash balances. For this we will go to Bank Code Maintenance in the Bank Reconciliation module. As you can see, we have four bank accounts with a total balance of $5,722.57 as of today.

Sage 100 Cash Flow Bank Account Opening Balances How to use Sage 100 Bank Reconcilation

 

Sage 100 Cash Flow

Most businesses will use the current outstanding customer invoices as the source of the expected cash receipts section. If the business has another source of cash that is not showing up in the current receivables this should also be included. Examples of these could be rents, royalties, or any kind of investment income.

This information is from the Sage 100 customer open invoice file. For this example we will assume that we receive the cash on the due date for the full amount of the invoice. The amounts are spread out into seven weekly periods with the last column for any amounts due past the seventh period. In this example we have chosen to display summary customer balances from Sage 100.

Sage 100 Accounts Receivable Expected Incomming Cash

 

Expected cash disbursements for most businesses come from two sources:

A) The outstanding vendor invoices
B) Payroll and related expenses such as taxes and benefits
As we mentioned with cash receipts, if there are any additional cash requirements not listed above, they should also be included. Examples of these may be loan or line of credit payments, recurring and automatic payments from your bank accounts.

This information is pulled from the Sage 100 vendor open invoice file. Like the customer invoices these are assumed to be paid on the due date in the full amount and are spread out over the same periods.
In this example we have chosen to display summary vendor balances from Sage 100.

 

Sage 100 Accounts Payable Expected Outgoing Cash Training and Support

 

As you can see from the summary at the bottom, each period shows the cash balance at the start of the period, then adds the cash receipts and subtracts the cash payments to arrive at the cash balance at the end of the period which is then carried over to the beginning cash balance for the next period.

Discounts are one additional consideration which may affect the amount of the receipt or disbursement to be expected. The invoice balances already recorded would generally be used for planning but if you offer early payment discounts to your customers or if your vendors offer them to you, these should be considered if they are normally taken or given.

Lastly the timing of the receipt or disbursement need to be addressed. Every invoice should have a due date associated with it. However, as mentioned previously, early payment discounts may provide enough incentive for someone to pay earlier than that date. In addition, although an invoice may have a net 30 days terms associated with it, it is not uncommon for the average time an invoice is paid to stretch a little. Most systems will keep track of the average days to pay by customer and vendor. This number, added to the invoice date, can provide a more realistic model if utilized.

 

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As we mentioned this is a simple scenario but can be modified to use the average days to pay rather than the due date or consider early payment discounts by showing payments due by the discount date.

For assistance with Sage 100 Give us a call 800-475-1047

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Sage 100 2018.3: Job Costing Module Changes

With each annual Sage 100 software release, Sage introduces periodic updates for their Sage 100 2018 software, which include useful improvements and bug fixes to help your Sage 100 product run more efficiently. The most recent update, Sage 100 2018.3, includes many helpful changes to the Job Costing module.

 

What’s new in the Sage 100 2018 Job Costing Module?

  • Fix “(Tax Code)” is not numeric” in version 2018 Job Billing Data Entry for a Fixed Contract job
  • No longer receive “record (report Name) is missing from SY_ReportManagerMaster.M4T.” when using the Designer button to open any report on the Job Cost > Estimating menu.
  • Cost Code Maintenance is no longer truncating alphanumeric Cost Code numbers that include a special character.
  • Job Estimate Printing *SUB and *TOT calculation is now correct if the line is deleted and re-entered to a different line on the grid.
  • New Comments or changes to Comment are now retained in Job Maintenance.
  • Corrected issue with Time & Material transactions not summarizing by Job in Daily Transaction Purge Closed Jobs Dated on or Before
  • Users are now able to enter an Actual Percent Complete greater than 9% in Job Billing Data Entry.
  • User can able to proceed the Sales Tax Calculation with J/C Job Billing selected. There is no Error 88 AR_Salestaxcalculation_bus.pvc 119 displayed.
  • Fix Error: “A missing GL account was found in Job Type: xxx” in Job Billing after converting to version 2018 and “Post to G/L for Work in Process” is unchecked in Job Cost Options.
  • A/R Invoice with a job referenced is no longer adding $1 Sales Tax Billed to the invoice in Job Billing History – Version 2018.
  •  Calculated Overhead Allocation amounts from Job Posting Entry transactions are correct.
  • Error 26 is not occurring for the Job Transaction Detail History Report & Job Transaction Detail Report when selecting Save As for the reports.
  •  Job Billing Data Entry Fixed Bill Totals tab is now displays the Job-To-Date Cost instead of the Year-To-Date Cost.
  • Transaction Date is retained in Primary Grid when exiting Job Posting Entry.
  • Trans Date in Job Posting Entry is now defaults to Module Date not System Date.
  • Cost Code Detail Unit Price and Unit Cost amount can be entered after the decimal.
  • Job Billing Data Entry line Bill Amount is recalculate correctly when Bill Rate is changed for a Time & Material job in version 2018.
  • Fix Job Billing Register update to G/L does not relieve WIP when Post to G/L for WIP is selected in Job Cost Options.
  • Added validation in Cost Types to not allow special characters. Increased size of Valid Cost Type field to 36 characters.
  • PO Receipt Register and PO Return Register update hangs when there are multiple lines which include Job Cost detail.

 

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October 11, 2018 Sage 100, Sage 100c Sage 300c Comments Off on Sage 100 2018.3: Job Costing Module Changes
Sage Software Sage 100 Month End Checklist, Sage 50 month end checklist, Sage 100 support, Sage 50 support

Sage 50 / Sage 100 Month-End Checklist for Sage Software

Sage 50 month end Checklist or Sage 100 month end checklist

One of the main benefits of using an accounting or an ERP system is the organizational advantages offered by these products. Whether you are using Sage 100 ERP or Sage 50 software, it is crucial to keep your monthly finances accurate and up-to-date. Never fall behind with our handy Sage 50 / Sage 100 Month-End Checklist!

Sage 50 / Sage 100 Month-End starter Checklist: Get the full version of  month end checklist here

  • Enter your sales and purchase invoices for the month.
  • Enter all monthly payments and receipts from check stubs and paying-in slips.
  • Enter direct debits, ACH transfers, checks, and so on from your monthly bank statements.
  • Reconcile bank accounts for the month, including credit cards.
  • Enter journals or run wizards for accruals, prepayments, depreciation and so on.
  • Depending on where you live and your payment schedule, calculate, file, and pay your monthly state and federal employment and sales taxes.
  • Run Aged Debtors and Aged Creditors reports for the period.
  • Run Profit and Loss and Balance Sheet for the period.
  • Run month-end wizard (Tools→Period-End→Month-End).

 

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If you need help learning how to use these helpful Sage 50 / Sage 100 month-end features, call the certified Sage consultants at Accounting Business Solutions by JCS today! Our experienced, professional staff offers a full range of Sage software consulting services, including Sage 100 support, Sage 100 classes, Sage 100 data repair, Sage 50 support, Sage 50 classes, and Sage 50 data repair for all years and versions of your particular Sage product. Our nine locations, which include Detroit, MI, Chicago, IL, Charleston, SC, St. Louis, MO, Mandeville, LA, Dallas, TX, Naples, FL, Atlanta, GA, and Sacramento, CA, are conveniently located throughout the United States to serve you better. We also offer remote assistance and in-house help. Get help with your Sage 100 or Sage 50 software by calling 800-475-1047 today, by emailing us at solutions@jcscomputer.com, or by filling out our contact form. Your success is our goal! get your month end checklist here

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Sage 100 2018.3: Register Changes

Every few months, Sage releases an update for their Sage 100 2018 software which includes many useful changes and bug fixes to help your Sage 100 product run more efficiently. The most recent version, Sage 100 2018.3, includes many helpful changes to the Register, including but not limited to:

  • Job Estimate Printing with Print Estimate Recap selected now calculates Overhead and Profit calculations correctly on the Estimate Recap
  • Job Transaction Detail Report no longer inserts a Page Break between each job when “Page Break by Job” is unchecked in report options.
  • Corrected issue with Cost Code unit price and unit cost being truncated in Job Posting Entry.
  • Fixed wrong print sequence of Job Cost Job Daily Transaction Register and Job Cost Daily Transaction Register
  • Corrected issue with navigation buttons not refreshing Revised Contract Amount display in Change Orders tab when moving between records.
  • Error “xx-xx-xxx is not on file” after migrating data to v2018 with a Cost Code length less than 9 characters.
  • Job Trans Detail History Report no longer inserts a Page Break between each job when “Page Break by Job” is unchecked in report options. And transactions are now sorted in date order under the Cost Code.
  • The Error “The Burden Job Type generated an invalid Cost Code” no longer occurs when updating Payroll with Burden Allocation defined and using a Cost Code less than 9 characters.
  • Overhead Allocation Register (Monthly or Daily) now updates to G/L in summary format.
  • Job Billing Selection no longer duplicates Time and Material job transactions if the transaction date is less than or equal to the module date.
  • Job Billing History Report Current Balance column no longer displays ##### if the Current Balance exceeds $999,999.99
  • Direct Cost Job Posting Register and Job Daily Transaction Register no longer prints ######## when amount is 1,000,000.00 or above.
  • The correct Cost Code description now prints on the Job Cost Code Detail Report.
  • Negative amounts entered in Job Posting Entry now post correctly to the G/L.
  • Last invoice from previous job are appearing on the Job Masterfile Maintenance on Billing History tab for new Job if same customer.
  • AP Check Register no longer hangs during update when integrated with Job Cost.
  • An Error 65 CI_JobNo_VAL.pvc 69 no longer occurs in Job Billing Selection or Job Billing Data Entry.
  • The Cost Code Format is no longer invalid when attempting to enter different segmented Cost Code in Cost Code Maintenance in Sage 100 2018.
  • The message changed as below on the prompt message box.

 

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To download the Sage 100 2018.3 update, visit the Sage 100 2018 download portal here.

September 26, 2018 Sage 100 Comments Off on Sage 100 2018.3: Register Changes
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Sage 100 2018.3: Accounts Receivable Changes

Every few months, Sage releases an update for their Sage 100 software which includes many useful changes and bug fixes to help your Sage 100 product run more efficiently. The most recent version, Sage 100 2018.3, includes many helpful changes to Accounts Receivable, including but not limited to:

 

  • Error “The Cash Receipts entry files are empty” no longer occurs when updating an A/R Cash Receipts batch where one deposit within the batch was transferred to a new batch.
  • Running the Credit Card Settlement Report no longer returns a communication error.
  • Printing the Credit Card Settlement report no longer returns a communication error (support for Error 20 AR_AgedInvoiceReport_rpt.pvc 386 is no longer occurred when previewing/printing the Accounts Receivable Aged Invoice Report.
  • Correct amount for discounts allowed and A/R GL accounts posted to GL shown on Sales Journal Recap by Division when printing/updating.
  • “Customer On Credit Hold” text font color is now red in Customer Maintenance version 2018.
  • Fix Error: “<Customer Number> is in use by another user and can only be viewed” in Price Level by Customer Maintenance
  • Error 47 CI_CustomerFormatter.pvc 100 is no longer occurred when entering cash receipts for Cash customer
  • Schedule text is not displayed over Exemption No text on Sales Order Invoice Data Entry Header panel when Sales Tax Reporting is disabled.
  • Fixed Error: “Payroll is not installed on this system” in AR Salesperson Maintenance when clicking Link button if Payroll is not installed.
  • Schedule text is no longer displayed over Exemption No text on Sales Order Invoice Data Entry Header panel when Sales Tax Reporting is disabled
  • The Error: “65 CI_AuditTracking.pvc 355” is not occurred when saving new credit card in customer maintenance with AR Audit tracking enabled.
  • The Cash Receipts records are updating to AR or Job Cost correctly.
  • Wrong amount for discounts are not allowed and AR GL accounts posted to GL shown on Sales Journal Recap by Division when printing/updating.

Sage 100, Sage 100 2018, Sage 100 2018.3, Sage 100 Accounts Receivable

Accounting Business Solutions by JCS offers a variety of Sage 100 support, training, and data repair services to assist you with any problems you may be having with Accounts Receivable in Sage 100 2018.  Our certified Sage 100 consultants have years of experience helping businesses just like yours maximize the efficiency of their Sage 100 software. To learn more about Sage 100 software, call us at 800-475-1047 or email us at solutions@jcscomputer.com. Your success is our goal!

To download the Sage 100 2018.3 update, visit the Sage 100 2018 download portal here.

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Sage 100 2018.3: Accounts Payable Changes

Every few months, Sage releases an update for their Sage 100 software which includes many useful changes and bug fixes to help your Sage 100 product run faster and more efficiently. The most recent version, Sage 100 2018.3, includes many helpful changes to Accounts Payable, including but not limited to:

  • The DiscountAmt field in AP_CheckHeader file now shows the total discount for all invoices included on the check.
  • Vendor Maintenance Invoice Inquiry feature under ‘More’ displays invoices generated from Purchase Order Invoice amount now matches the Net Invoice Amount displayed on the AP Invoice History drill down screen.
  • Added required 1099 boxes for calendar year 2017
  • Tax Account Number is no longer incorrectly required in eFiling and Reporting 1099 Misc Setup Wizard
  • Help for A/P Invoice History Inquiry has been enhanced.
  • Unable to enter Amount on Credit Memo in Job Cost Distribution Detail when reversing an electronic payment is now fixed.
  • AP invoice entry – Get ‘The Vendor Number is no longer required’ message when launching vendor maintenance from hyper link and the vendor number isn’t blank.
  • Accounts Payable Adjusted Invoice No Longer Paid twice.
  • In Form 1099 Tax eFiling and Reporting for 1099-MISC forms, a Tax Account Number is no longer required if there is no state income to report.

 

Accounting Business Solutions by JCS offers a variety of Sage 100 support, training, and data repair services to assist you with any problems you may be having with Accounts Payable in Sage 100 2018.  Our certified Sage 100 consultants have years of experience helping businesses just like yours maximize the efficiency of their Sage 100 software. To learn more about Sage 100 software, call us at 800-475-1047 or email us at solutions@jcscomputer.com. Your success is our goal!

To download the Sage 100 2018.3 update, visit the Sage 100 2018 download portal here.

September 18, 2018 Sage 100 Comments Off on Sage 100 2018.3: Accounts Payable Changes

Scanco Software announces acquisition of Sage Manufacturing/JobOps Modules – 800-475-1047 – Training – Support – Consultant – Reseller

Scanco Software announces acquisition of Sage Manufacturing/JobOps Modules – 800-475-1047 – Training – Support – Consultant – Reseller

FOR IMMEDIATE RELEASE
Lauren LaMantia
800-475-1047

SARASOTA, FL – August 8, 2017 – Scanco Software LLC, a leader in Manufacturing Automation Solutions and Warehouse Management announced the acquisition of Synergistic Software LLC, developers of Sage Manufacturing/JobOps Modules for Sage 100 and Sage 100c ERP Software. Synergistic Software founded in 1983 outside of Minneapolis, MN delivers Sage 100 users the best-of-breed manufacturing technology through its JobOps and comprehensive Field Service and Dispatch Module. Sage Software chose Synergistic Software’s manufacturing technology for Sage 100c under the Sage Manufacturing Brand. Synergistic Software has always been among selected few of a group for Master Developers for Sage and the Sage Partnership Community.

“We are thrilled to welcome the Synergistic team to our company” says Tess Boros, Partner at Scanco. “Scanco was recently recognized as a ‘Top 25 Logistics Technology Solution Provider’ for 2017 by CIO Applications and this acquisition is consistent with our strategy of combining world-class technology and service companies. This acquisition strongly strengthens Scanco’s position as the premier provider of manufacturing software for the entire sage 100 market” says Boros.

“After our 2016 acquisition of JDB Solutions, our next step was to incorporate Sage Manufacturing/JobOps into our manufacturing suite of products,” says Shaun Boros, Partner at Scanco. “This acquisition cements Scanco’s position in the Sage 100 market space for all things distribution and manufacturing. We really have built an amazing portfolio of products for the Sage 100 community and look forward to growing all of them with Sage well into the future. This is a key acquisition for Scanco and more importantly, the Sage 100 users.”

“We are very excited about this acquisition and the future of Sage Manufacturing/JobOps under Scanco,” comments Joe Bisaha, Director of Manufacturing for Scanco. “I have worked with JobOps for the last 20 plus years and they are a perfect fit for us moving forward. We have implemented and developed some incredible mobile and shop floor solutions for the Sage channel. This acquisition enables us to provide so many more new and exciting integrated solutions for both mobile and Sage Manufacturing/JobOps customers. Our customers have always been our top priority, and this is going to allow all of the Sage Manufacturing/JobOps customers access to expand their operations with top-tier apps and services from Scanco.”

About Accounting Business Solutions by JCS

Accounting Business Solutions by JCS provides software technical support and training for Sage Software products including Sage 50 (formerly Peachtree), Sage 100 (formerly MAS 90/200), Sage 100 Advanced, ACT!, Timeslips, and Intuit QuickBooks. In addition, JCS specializes in integration between accounting applications and 3rd party add-ons including e-commerce shopping carts, point of sale and barcode systems and customer relationship management applications. Accounting Business Solutions by JCS provides installation, training – online, your site or our training center, technical support, online, on-site or by phone.

With over 25 years of accounting and business knowledge as well as proficient technical background you get the training and support your business needs and deserves working with a proficient expert consultant.   You can work with the same consultant to help you master your Sage Software and for those occasional questions you need help with so you can understand best practices and how to manage your company information and books.

Put our 25 years of experience to work for you!

“Your Success is Our Goal”

www.jcscomputer.com          800-475-1047          solutions@jcscomputer.com

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August 23, 2017 JobOps, Sage 100, Sage 100c Sage 300c Comments Off on Scanco Software announces acquisition of Sage Manufacturing/JobOps Modules – 800-475-1047 – Training – Support – Consultant – Reseller

Usability Enhancement Sage 100 2017 – 800-475-1047 – Support – Training – Consultant – Reseller

Usability Enhancement Sage 100 2017 – 800-475-1047 – Support – Training – Consultant – Reseller

Maintain Commodity Codes for Misc. and Inventory Items

Now you have the ability to maintain a list of commodity codes and associate them with inventory and miscellaneous items. Commodity codes are included with data sent when processing level 3 credit card transactions in the Sales Order module. Sage has also expanded the number of new fields, maintenance screens, and other functionality to support the new commodity codes with the ability to import existing codes from tab-delimited text files.

Enhanced Auto-Complete Search

Previously, Sage 100 had only considered the beginning of text in search fields. Now, when using the improved auto-complete feature in Sage 100 your search criteria is now compared with all words in the search field.

For example, if you have a customer named Alan’s Appliance Service and a customer names Appliance Repairs, typing ‘Appl’ in the Customer No. field results in the list include both customers.

Additionally, the number of fields being searched and scanned has also been expanded to include a vendor phone number when typed into the Vendor No. field.

Other Enhancements

Resizable Memo Maintenance – dragging the lower right corner of the Memo Maintenance window will give yourself more wiggle room for reading and creating memos.

Larger Font for Selected Reports – 30% – 40% increase on several reports to improve readability.

Cancel Report Printing – you now have the ability to cancel report printing by clicking the Cancel button on the message window that will appear when the report is being processed.

Prior & Next Buttons on Calendar – this allows to navigate quickly when changing from month to month.

With over 25 years of accounting and business knowledge as well as proficient technical background you get the training and support your business needs and deserves working with a proficient expert consultant.   You can work with the same consultant to help you master your Sage Software and for those occasional questions you need help with so you can understand best practices and how to manage your company information and books.

Put our 25 years of experience to work for you!

“Your Success is Our Goal”

www.jcscomputer.com          800-475-1047          solutions@jcscomputer.com

Like us on Facebook  and follow us on Twitter

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming

July 27, 2017 Sage 100 Comments Off on Usability Enhancement Sage 100 2017 – 800-475-1047 – Support – Training – Consultant – Reseller
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